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Durham City Council

Business Meetings and Work Sessions Rules of Decorum for Public Participation

In support of and respect for an open, fair, and informed decision-making process, the City Council and the Administration recognize that civil, respectful, and courteous discourse and behavior are conducive to the democratic and harmonious airing of concerns and decision-making.  At the beginning of each Council Meeting or Work Session, the Mayor or Presiding Officer will read the following statement:

“The City Council is committed to conducting the City’s business in a respectful and orderly environment. All attendees are expected to follow the rules of decorum. Disruptions that hinder the meeting may result in removal until the individual can regain composure, and more serious or persistent conduct may result in trespass from City meetings as authorized by Chapter 46, Article VIII of the Durham City Code. If necessary, the Council will recess until order is restored. Thank you for supporting a space where everyone may be heard respectfully.”

Rules of Decorum

1. All members of the public may participate in the public process.

2. Speakers will conduct themselves in a civil and respectful manner at all times.

• Shouting, yelling, screaming, profanity, and/or obscenity is forbidden.
• Refrain from the use of obscene language, “fighting words” likely to incite violence from the individual(s) to whom the words are addressed, or other language which is disruptive to the orderly and fair progress of discussion at the meeting.

3. The mayor serves as the presiding officer of the Council; the mayor pro tem serves in the mayor's absence.

• Speakers will identify themselves by name prior to making remarks.
• Speakers will address the Presiding Officer.
• Questions to Council members or City staff will be facilitated by the Presiding Officer.
• Speakers will refrain from the use of individual City staff names. It is appropriate to refer to staff by title and/or department.

4. Speakers must sign up to address Council as required by the City Council Rules of Procedure.

5. Speakers may speak only to the matter for which they signed up and, in the case of public hearings, those matters which have been advertised and placed on the Council meeting agenda.

6. Speakers are encouraged to prepare remarks in advance for submission to the public record. Prepared remarks should be submitted to the Clerk prior to the start of the meeting or at the end of their comments. Additional material may be submitted to supplement remarks.

7. In an effort to accommodate all who wish to address Council at a Council meeting while preserving a reasonable and efficient meeting schedule, each speaker will have a specified amount of time to deliver comments. Comments will be timed by the City Clerk or designee. Speakers are expected to cease comments immediately upon end-time.

• Council Work Sessions: Members of the public who sign up to speak virtually (by 10 a.m.) or who sign up in-person, prior to 1 p.m., will be allowed to speak to non-public hearing items on the agenda for up to 3 minutes. Additionally, a limited number of speakers may be allowed to address the Council on matters not on the published agenda during the public comment period.
• City Council Meetings: Members of the public who sign up virtually (by 2 p.m.) or in-person prior to 7 p.m. will be allowed to speak to an item on the agenda for up to 3 minutes.
• The Mayor or Presiding Officer may in their discretion shorten the time for speaking when an unusually large number of persons have registered to speak.

8. Audience members shall:

• Refrain from private conversations during the meeting.
• Come and go from the meeting space in the least disruptive manner possible.

9. No campaign placards, banners, or signs will be permitted in the City Council Chambers or Committee Room. Other signage is permitted except signs which violate the Rules of Decorum or that block the view of other attendees.

10. Exhibits, displays, and visual aids used in connection with presentations to the City Council are permitted. Video and/or PowerPoint presentations requested by speakers as visual aids must be submitted in advance via the Request to Speak form.  Flash drives or any other hardware will not be inserted or connected to the City’s equipment or network.

Compliance with these rules is expected and appreciated.

Notice Under the Americans with Disabilities Act

A person with a disability may receive an auxiliary aid or service to effectively participate in city government activities by contacting Durham One Call at 919-560-1200 or  ADA@DurhamNC.gov, as soon as possible but no later than 48 hours before the event or deadline date.

Aviso en virtud de la Ley de Estadounidenses con Discapacidades

Con el fin de recibir un recurso o servicio auxiliar para participar de manera efectiva en las actividades del gobierno de la ciudad, cualquier persona con una discapacidad puede comunicarse con la línea Durham One Call al teléfono 919-560-1200 o al correo ADA@DurhamNC.gov, tan pronto como sea posible, a más tardar 48 horas antes del evento o fecha límite.

Notice under the Language Access Plan (LAP)

For persons requiring language assistance to effectively participate in City Council Meetings and Work Sessions, contact the City Clerk’s Office at 919-560-4166,send a fax to 919-560-4835 or email City.Clerk@durhamnc.gov to request interpretation and/or translation services as soon as possible but no later than 48 hours before the event or deadline date.

Plan de Acceso al Idioma

Las personas que requieran asistencia lingüística para participar efectivamente en las reuniones del consejo municipal y las sesiones de trabajo, comuníquense con la Oficina del Secretario de la Ciudad al 919-560-4166 envíenos un fax al 919-560-4835 o email al City.Clerk@durhamnc.gov.

Para solicitar para los servicios de interpretación y / o traducción tan pronto como sea posible pero a más tardar 48 h